Executive Virtual Assistant

Trade publications cover construction, healthcare and manufacturing, with newsletters and events. The Executive Virtual Assistant supports the Facilities department with scheduling, document preparation, data entry and general office tasks. This is a support role that calls for accuracy and follow-through more than anything else. Our team is spread across 8 countries. Headquarters is in Geneva. This is a full-time remote role. We use an employer of record in Spain, so you get a proper employment contract, not a freelance agreement. Equipment is provided, including a laptop.

• Scan, file and organise documents in SharePoint.
• Schedule meetings and manage calendars for the department manager and team.
• Assist with special projects such as office moves or records cleanup.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Coordinate catering and logistics for meetings and trainings.

What you'll need

• 5+ years of administrative or clerical experience.
• Reliable attendance and punctuality.
• Comfortable learning new software systems.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM.

We offer annual salary review, co-working space stipend, company laptop, public holidays observed per your country, performance bonus and annual team retreat.

Applications are reviewed weekly.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Gerber Marketing Sàrl.