Executive Virtual Assistant

We are backfilling a position after an internal move. This is a support role that calls for accuracy and follow-through more than anything else. Temp-to-hire through the first 90 days. Remote position. Most of the team is in St. Petersburg, but nobody is required to come in. We send you a laptop and the accessories you need on day one.

Your responsibilities:

• Answer and route phone calls and emails.
• Coordinate catering and logistics for meetings and trainings.
• Scan, file and organize documents in SharePoint.
• Book travel and reconcile expense reports in Concur.
• Track department budgets and invoices in a spreadsheet.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Schedule meetings and manage calendars for the department manager and team.
• Order supplies and process purchase requests.

Required qualifications:

• 6+ years of administrative or clerical experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Reliable attendance and punctuality.
• Typing speed of 45+ WPM with good accuracy.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Benefits:

• Health, dental and vision coverage starting on day one.
• 401(k) with company match.
• Paid holidays.
• Referral program.
• Employee assistance program.
• Overtime available.
• Weekly pay.

Company overview:

Homeowner associations hire us for accounting, vendor management and board meeting support. Appraisal and title work go through partner firms, and we handle the rest of the transaction.

Most hires start within two to three weeks of an offer.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at FD Homes.