Executive Virtual Assistant

Regional offices in Lausanne and five other cities support agents and policyholders.

The position

The Executive Virtual Assistant supports the operations department with scheduling, document preparation, data entry and general office tasks. Our headquarters is in Lausanne, and about a third of the team works remotely from other countries. You will be employed through our employer-of-record partner in Japan, with a local contract and salary paid in local currency. Core hours are 10:00 to 15:00 CET.

In this role you will

• Assist with special projects such as office moves or records cleanup
• Take meeting notes and send out action items
• Order supplies and process purchase requests
• Schedule meetings and manage calendars for the department manager and team
• Coordinate catering and logistics for meetings and trainings
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Enter data into the ERP or CRM and check it for accuracy

Required qualifications

• Professional phone manner
• Comfortable learning new software systems
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• High school diploma or GED
• Typing speed of 45+ WPM with good accuracy

Nice to have

• Notary public
• Concur or SAP experience
• Associate degree or administrative certificate
• SharePoint or Teams administration basics

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Why work with us

• Paid sick days
• Health insurance through our employer-of-record partner
• Public holidays observed per your country
• Annual learning budget
• Annual team retreat
• Annual salary review
• Co-working space stipend

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Cypresshurst Mutual GmbH.