Executive Virtual Assistant

Food services serve about 30,000 meals a day. Chiselline is a public school district with more than 40,000 students and 20,100 employees. Coaching and club stipends are paid on top of salary.

Role overview:

Chiselline is looking for an Executive Virtual Assistant to join a small, steady team. Temp-to-hire through the first 90 days. We hire in Mexico through an employer of record, so this is a regular full-time job with local payroll and statutory benefits. Core hours are 10:00 AM to 4:00 PM UK time. We use Slack, Notion and Google Meet. Cameras on for team calls.

Main duties:

• Take meeting notes and send out action items.
• Enter data into the ERP or CRM and check it for accuracy.
• Assist with special projects such as office moves or records cleanup.
• Scan, file and organise documents in SharePoint.
• Track department budgets and invoices in a spreadsheet.
• Answer and route phone calls and emails.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.

Minimum qualifications:

• 5+ years of administrative or clerical experience.
• Reliable attendance and punctuality.
• Organised and able to handle several requests at once.
• Professional phone manner.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Comfortable learning new software systems.
• High school diploma or GED.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Benefits:

• Annual team retreat.
• Paid sick days.
• Wellness allowance.
• Health insurance through our employer-of-record partner.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Chiselline.