Executive Virtual Assistant

Development, finance, compliance and HR teams in Berlin support program staff in the field. Volunteers number in the thousands, coordinated through a dedicated volunteer services team. Evening and weekend events come up a few times a year.

Position summary

The Executive Virtual Assistant supports the Finance department with scheduling, document preparation, data entry and general office tasks. This role is fully remote within Germany. Good written English matters here, since most updates are written.

What you'll do

• Track department budgets and invoices in a spreadsheet
• Coordinate catering and logistics for meetings and trainings
• Assist with special projects such as office moves or records cleanup
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Schedule meetings and manage calendars for the department manager and team
• Scan, file and organise documents in SharePoint
• Answer and route phone calls and emails

Minimum qualifications

• Typing speed of 45+ WPM with good accuracy
• Organised and able to handle several requests at once
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• High school diploma or GED

Preferred qualifications

• Bilingual English and Spanish
• SharePoint or Teams administration basics

Compensation and benefits

• Company pension scheme
• 30 days of annual leave
• Christmas bonus
• Flexible working hours
• Paid overtime or time off in lieu

Include your expected salary and earliest start date with your application.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Barleyridge Outreach GmbH.