Events Coordinator

Development, finance, compliance and HR teams in Budapest support program staff in the field. We serve more than 200,000 people a year through housing, health and education programs.

The position

The Events Coordinator plans and runs 40 to 60 events a year: client dinners, conferences, trade shows and internal meetings. Expect evening and weekend work during events, and travel about 20% of the time. Hybrid. You will need to be in Budapest at least two days per week.

Duties

Reconcile vendor invoices and close out budgets after each event. Check insurance certificates and permits for venues and vendors. Collect attendee feedback and report results. Maintain a master event calendar. Create run-of-show documents and event timelines.

What you need

3+ years of event planning or hospitality experience. Strong Excel or Google Sheets skills. Bachelor's degree in hospitality, marketing or communications preferred. Comfortable with Cvent, Eventbrite or a similar registration platform. Calm under pressure when plans change the day of the event. Experience managing budgets and vendor contracts. Organised, with a system for tracking hundreds of details.

Nice to have

CMP (Certified Meeting Professional). Trade show and exhibit experience. Canva or Adobe for event materials. Bilingual English and Spanish.

Pay and benefits

Private medical care. Extra annual leave days. Hybrid working. Flexible hours.

We look at every application, usually within a week.

Candidates must be eligible to work in Hungary.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Sipos Coalition.