Event Coordinator

Who we are

Varley Studios is a small venue with 15 employees and a long list of on-call staff.

Good fit for someone with hotel, catering or agency event experience. Varley Studios needs someone who can manage vendors, budgets and timelines without losing track of the details. Hybrid. You will need to be in Glendale at least two days per week.

Main duties

• Coordinate catering, AV, decor, transportation and staffing vendors
• Staff events on site and handle problems as they come up
• Arrange speaker travel, hotels and agreements
• Reconcile vendor invoices and close out budgets after each event
• Order signage, badges and printed materials
• Collect attendee feedback and report results
• Source venues, negotiate contracts and manage room blocks
• Ship and track trade show booth materials

Required qualifications

• 3+ years of event planning or hospitality experience
• Calm under pressure when plans change the day of the event
• Experience managing budgets and vendor contracts

What you get

Rate: $55,000 - $63,000 annually

• 11 paid holidays
• Flexible scheduling
• Annual bonus

We are an equal opportunity employer. If you need an accommodation during the application process, let us know.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Varley Studios.