Department Assistant

Our practices cover strategy, operations, technology implementation, risk and human capital. Since 1893, the firm has opened offices in more than 30 cities. We write a lot: proposals, status reports, slide decks and final reports.

About the role

Wickhall Group is looking for a reliable admin who can keep a department of 25 people organized. This is a support role that calls for accuracy and follow-through more than anything else. The company is based in Sydney, Australia. The team is spread across multiple countries. We hire in the US through an employer of record, so this is a regular full-time job with local payroll and statutory benefits. Core hours overlap with Sydney business hours until mid-afternoon. We use Slack, Notion and Google Meet. Cameras on for team calls.

Duties

• Enter data into the ERP or CRM and check it for accuracy.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Assist with special projects such as office moves or records cleanup.
• Schedule meetings and manage calendars for the department manager and team.
• Scan, file and organize documents in SharePoint.
• Take meeting notes and send out action items.

Qualifications

• 3-5 years of administrative or clerical experience.
• Typing speed of 45+ WPM with good accuracy.
• Reliable attendance and punctuality.
• Professional phone manner.
• Organized and able to handle several requests at once.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.

Nice to have

• Concur or SAP experience.
• SharePoint or Teams administration basics.
• Associate degree or administrative certificate.

Starting pay: $53,000-$62,000 per year, depending on experience and certifications.

Why work with us

• Public holidays observed per your country.
• Paid parental leave.
• 20 days paid time off.
• Annual team retreat.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Wickhall Group Ltd.