Department Assistant

This is a new position created as the team has grown over the last year. You will be the first point of contact for the department's calls, mail and visitors. This position is on site in Helsinki.

Your responsibilities:

• Answer and route phone calls and emails.
• Sort and distribute mail and packages.
• Book travel and reconcile expense reports in Concur.
• Schedule meetings and manage calendars for the department manager and team.
• Scan, file and organise documents in SharePoint.
• Take meeting notes and send out action items.
• Coordinate catering and logistics for meetings and trainings.

Requirements:

• 3+ years of administrative or clerical experience.
• Reliable attendance and punctuality.
• Organised and able to handle several requests at once.
• Comfortable learning new software systems.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Professional phone manner.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Why work with us:

• Private health insurance.
• Occupational pension.
• Five weeks of annual leave.
• Flexible working hours.
• Wellness allowance.
• Overtime compensation.
• Parental leave top-up.

Company overview:

Customers include energy companies, utilities and heavy equipment makers.

Please include your notice period and salary expectations.

Please submit your CV in English.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Partanen Konepaja.