Administrative Virtual Assistant

More than 9,000 organisations use our HR and payroll suite, from regional hospitals to school districts. We run one of the larger SaaS platforms for commercial insurance carriers, processing millions of policy transactions a year. We started in 1994 and have grown to about 9,900 people. Laptops are MacBook Pros, and you pick your own editor.

The role

We are backfilling a position after an internal move. This is a support role that calls for accuracy and follow-through more than anything else. The company is based in New York City, the US. The team is spread across multiple countries. This is a full-time remote role. We use an employer of record in Italy, so you get a proper employment contract, not a freelance agreement. Core hours are 9:00 AM to 1:00 PM US Eastern.

Responsibilities

• Track department budgets and invoices in a spreadsheet.
• Schedule meetings and manage calendars for the department manager and team.
• Scan, file and organise documents in SharePoint.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Take meeting notes and send out action items.

Required qualifications

• 3-5 years of administrative or clerical experience.
• Typing speed of 45+ WPM with good accuracy.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• High school diploma or GED.
• Comfortable learning new software systems.

Preferred qualifications

• Bilingual English and Spanish.
• Concur or SAP experience.
• Associate degree or administrative certificate.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Compensation: €18,000 - €23,000 a year

Why work with us

• 24 days paid time off.
• Annual learning budget.
• Annual team retreat.
• Company laptop.
• Annual salary review.
• Co-working space stipend.

Let us know your current notice period and salary expectations.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Warrencast LLC.