Administrative Virtual Assistant

Most of our used inventory comes from trade-ins and local auctions, reconditioned in our own shop. Finance managers work with banks and credit unions on loans, leases and service contracts.

About the role

This is a backfill for a team member who moved to another team. This is a support role that calls for accuracy and follow-through more than anything else. The Administrative Virtual Assistant supports the Facilities department with scheduling, document preparation, data entry and general office tasks. Remote position. Most of the team is in Austin, but nobody is required to come in. We use Slack, Notion and Google Meet. Cameras on for team calls.

What you'll do

• Assist with special projects such as office moves or records cleanup
• Order supplies and process purchase requests
• Track department budgets and invoices in a spreadsheet
• Schedule meetings and manage calendars for the department manager and team
• Take meeting notes and send out action items
• Book travel and reconcile expense reports in Concur
• Answer and route phone calls and emails
• Scan, file and organize documents in SharePoint

Skills and experience

• 2+ years of administrative or clerical experience
• Comfortable learning new software systems
• Typing speed of 45+ WPM with good accuracy
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Organized and able to handle several requests at once

Pay and benefits

• Health, dental and vision coverage starting on day one
• 401(k) with a 100% match up to 5%
• Paid time off
• Weekly pay

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Tri-County Auto Sales.