Administrative Virtual Assistant

Quality, regulatory and pharmacovigilance groups work across every site.

Job summary

The Administrative Virtual Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. This is a trusted role. You will see board materials, compensation data and deal information. This role is fully remote within Poland. Hours are flexible, with one short team call each morning.

Job duties

Process expense reports in Concur or Expensify. Support special projects as assigned by the CEO. Arrange personal appointments when needed. Track action items from leadership meetings and follow up on deadlines. Plan offsites and leadership events, including venues, catering and agendas. Prepare briefing materials, agendas and background notes for meetings. Manage complex calendars across time zones, including frequent last-minute changes.

Qualifications

Bachelor's degree preferred. Calm, organised and quick to reprioritize. Strong writing and editing skills. Proficient in Word, Excel and PowerPoint. Expert in Outlook or Google Calendar for complex scheduling. Experience booking international travel.

Preferred

Certified Administrative Professional (CAP). Experience supporting more than one executive at once. Concur or Navan.

PLN 9,800 - PLN 13,000 monthly

Compensation and benefits

Private medical care. Extra annual leave days. Multisport card. Life insurance.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Thicketbridge Bio sp. z o.o..