Administrative Virtual Assistant

Public sector agencies, utilities and large health systems license our asset management platform under multi-year contracts. Most engineers work remotely and come into the office one week a quarter for planning.

The Administrative Virtual Assistant supports the Operations department with scheduling, document preparation, data entry and general office tasks. This role is fully remote within the US.

Main duties

• Enter data into the ERP or CRM and check it for accuracy.
• Scan, file and organize documents in SharePoint.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Coordinate catering and logistics for meetings and trainings.
• Take meeting notes and send out action items.
• Book travel and reconcile expense reports in Concur.
• Answer and route phone calls and emails.
• Schedule meetings and manage calendars for the department manager and team.

Requirements

• 3+ years of administrative or clerical experience.
• Able to lift boxes up to 25 lbs.
• Organized and able to handle several requests at once.
• High school diploma or GED.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.

Desirable

• Notary public.
• Concur or SAP experience.

Benefits

The salary range for this role is $25.50 to $29.00 an hour. This range reflects base salary only.

• Medical, dental and vision insurance.
• 401(k) with 4% match.
• Three weeks of PTO to start.
• Paid holidays.
• Flexible spending account.

We are an equal opportunity employer. If you need an accommodation during the application process, let us know.

Start dates are flexible, usually within a few weeks of an offer.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Selwyn Digital.