Administrative Virtual Assistant

Catastrophe teams deploy adjusters within days of a major storm. Hail season means long days for field adjusters.

About the role

Pineline is looking for a reliable admin who can keep a department of 25 people organised. Our headquarters is in Rome, and about a third of the team works remotely from other countries. You will join as an independent contractor on a long-term agreement. Payment is monthly in USD. Core hours are 10:00 to 15:00 CET. Good written English matters here, since most updates are written.

Key responsibilities

• Schedule meetings and manage calendars for the department manager and team
• Coordinate catering and logistics for meetings and trainings
• Scan, file and organise documents in SharePoint
• Answer and route phone calls and emails
• Assist with special projects such as office moves or records cleanup
• Prepare letters, reports and presentations in Word, Excel and PowerPoint

What you need

• 2+ years of administrative or clerical experience
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Typing speed of 45+ WPM with good accuracy
• Reliable attendance and punctuality
• Professional phone manner

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

Why work with us

• Paid in USD
• Annual rate review
• Company laptop

Candidates must be eligible to work in India.

We review applications as they come in.

Duration: 6 months. Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Pineline.