Administrative Virtual Assistant

Personal lines make up about 70 percent of premium. We have been writing policies for the same farms and small businesses since 2014. Founded in 2014, we now have 28 employees. We close at 3 p.m. on Fridays in the summer.

Role overview

The Administrative Virtual Assistant supports the operations department with scheduling, document preparation, data entry and general office tasks. Our team is spread across 20 countries. Headquarters is in Philadelphia. This is a long-term contractor role, paid monthly in USD. You will need at least 4 hours of overlap with US Eastern time. Good written English matters here, since most updates are written.

Main duties

• Coordinate catering and logistics for meetings and trainings
• Answer and route phone calls and emails
• Schedule meetings and manage calendars for the department manager and team
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Enter data into the ERP or CRM and check it for accuracy
• Assist with special projects such as office moves or records cleanup
• Order supplies and process purchase requests
• Scan, file and organise documents in SharePoint

Requirements

• 3+ years of administrative or clerical experience
• High school diploma or GED
• Reliable attendance and punctuality
• Organised and able to handle several requests at once
• Typing speed of 45+ WPM with good accuracy

Schedule: Part-time, Monday to Friday, 9:00 AM to 1:00 PM

Why work with us

• Flexible hours
• Long-term engagement
• Monthly payments via wire transfer or Wise

Candidates must be eligible to work in Slovakia.

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Philadelphia Insurance Services.