Administrative Virtual Assistant

Product, engineering and support teams work out of offices in Dubai, Dubai and two nearshore delivery centers. Oasis Software employs 410 people across engineering hubs in Dubai and three other locations, building ERP software for mid-market manufacturers.

Job summary:

The Administrative Virtual Assistant supports the CEO and COO with calendar management, travel, meeting prep and a steady stream of confidential work. Based in Lexington, four days a week in office. Some evening and weekend availability by phone during travel weeks. You will be employed through our employer-of-record partner in the US, with a local contract and salary paid in USD. Working hours follow Gulf time, Monday to Friday. We send you a laptop and the accessories you need on day one.

In this role you will:

• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Process expense reports in Concur or Expensify.
• Plan offsites and leadership events, including venues, catering and agendas.
• Screen calls and emails and handle what can be handled without the executive.
• Serve as the go-between for executives and employees, customers and board members.
• Book domestic and international travel with detailed itineraries.
• Draft correspondence and presentations in the executive's voice.

Minimum qualifications:

• 3+ years supporting C-level or senior executives.
• Strong writing and editing skills.
• Comfortable with confidential and sensitive information.
• Proficient in Word, Excel and PowerPoint.
• Expert in Outlook or Google Calendar for complex scheduling.
• Bachelor's degree preferred.
• Calm, organized and quick to reprioritize.

$71,000 - $85,000 a year

Why work with us:

• Flexible hours.
• Home office setup budget.
• Annual salary review.
• Health insurance through our employer-of-record partner.
• Paid sick days.

Please include a short note on why this role interests you.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Oasis Software.