Administrative Virtual Assistant

Our pipeline includes more than 30 programs in oncology, immunology and neuroscience. Clinical trials run at hundreds of sites, managed by our clinical operations group and CRO partners.

Role overview:

Ingleby Therapeutics has an opening for an Administrative Virtual Assistant. Based in Sydney, four days a week in office. Some evening and weekend availability by phone during travel weeks. We are headquartered in Las Cruces and have been hiring remotely since 2020. Contract role, full-time hours, paid in USD at the end of each month. You will need at least 4 hours of overlap with US Central time.

Your responsibilities:

• Maintain confidential files and contact lists
• Draft correspondence and presentations in the executive's voice
• Manage complex calendars across time zones, including frequent last-minute changes
• Arrange personal appointments when needed
• Track action items from leadership meetings and follow up on deadlines
• Serve as the go-between for executives and employees, customers and board members

Minimum qualifications:

• 3+ years supporting C-level or senior executives
• Proficient in Word, Excel and PowerPoint
• Strong writing and editing skills
• Experience booking international travel
• Available outside regular hours when an executive is travelling

Preferred qualifications:

• Experience supporting more than one executive at once
• Certified Administrative Professional (CAP)

Compensation: $87,000 - $117,000 per annum

What we offer:

• Company laptop
• Annual rate review
• Monthly internet allowance

Applications close when we find the right person, so get in early.

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Ingleby Therapeutics.