Administrative Virtual Assistant

Job summary:

We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Harris Wealth Partners needs an EA who can manage two very full calendars and protect the time that matters. Our headquarters is in Phoenix, and about a third of the team works remotely from other countries. This is a full-time remote role. We use an employer of record in India, so you get a proper employment contract, not a freelance agreement. You will need at least 4 hours of overlap with US Central time. We talk mostly in Slack and hop on quick calls when something needs discussing.

Key responsibilities:

• Support special projects as assigned by the CEO.
• Plan offsites and leadership events, including venues, catering and agendas.
• Maintain confidential files and contact lists.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Prepare briefing materials, agendas and background notes for meetings.
• Track action items from leadership meetings and follow up on deadlines.
• Coordinate quarterly board meetings, including decks, logistics and minutes.
• Serve as the go-between for executives and employees, customers and board members.

About you:

• 2+ years supporting C-level or senior executives.
• Strong writing and editing skills.
• Calm, organised and quick to reprioritize.
• Proficient in Word, Excel and PowerPoint.

Perks and benefits:

Salary: ₹11,00,000 - ₹13,50,000 pa

• Annual learning budget.
• Co-working space stipend.
• Company laptop.
• Paid parental leave.
• Public holidays observed per your country.
• Annual salary review.

About Harris Wealth Partners:

Small businesses use our merchant services for card processing, POS terminals and next-day funding. Our advisors handle retirement planning, investment management and estate coordination for about 900 households.

Candidates must be eligible to work in India.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Harris Wealth Partners.