Administrative Virtual Assistant

Catastrophe teams deploy adjusters within days of a major storm. We started in 1990 and have grown to about 460 people. January renewals keep everyone busy for a few weeks.

About the role

Green Valley Mutual Insurance needs an EA who can manage two very full calendars and protect the time that matters. Based in Leeds, four days a week in office. Some evening and weekend availability by phone during travel weeks. Our headquarters is in Los Angeles, and about a third of the team works remotely from other countries. You will be employed through our employer-of-record partner in the UK, with a local contract and salary paid in pounds. Our standups are at 9:00 AM Pacific. We use Slack, Notion and Google Meet. Cameras on for team calls.

Duties

• Serve as the go-between for executives and employees, customers and board members.
• Book domestic and international travel with detailed itineraries.
• Support special projects as assigned by the CEO.
• Draft correspondence and presentations in the executive's voice.
• Process expense reports in Concur or Expensify.
• Track action items from leadership meetings and follow up on deadlines.
• Screen calls and emails and handle what can be handled without the executive.

Required qualifications

• 2+ years supporting C-level or senior executives.
• Calm, organised and quick to reprioritize.
• Bachelor's degree preferred.
• Proficient in Word, Excel and PowerPoint.
• Available outside regular hours when an executive is travelling.

Preferred qualifications

• Experience supporting more than one executive at once.
• Certified Administrative Professional (CAP)

Why work with us

• Paid parental leave.
• Flexible hours.
• Performance bonus.
• Monthly internet allowance.
• Annual team retreat.
• Two weeks of paid leave at year end.
• Health insurance through our employer-of-record partner.

Unfortunately we cannot offer visa sponsorship for this role.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Green Valley Mutual Insurance.