Administrative Virtual Assistant

We process billions of card transactions a year for merchants, banks and software platforms. Institutional clients include pension funds, endowments and insurance companies. Founded in 1937, we now have 680 employees. The office closes early the day before major holidays.

The role

The previous person in this role moved to another team. Reports to the CEO and works closely with the leadership team and board. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. The company is based in New York City, the US. Our team works from several countries. Contract role, full-time hours, paid in USD at the end of each month. Core hours are 9:00 AM to 1:00 PM US Eastern. We use Slack, Notion and Google Meet. Cameras on for team calls.

Responsibilities

• Maintain confidential files and contact lists
• Serve as the go-between for executives and employees, customers and board members
• Screen calls and emails and handle what can be handled without the executive
• Draft correspondence and presentations in the executive's voice
• Plan offsites and leadership events, including venues, catering and agendas
• Prepare briefing materials, agendas and background notes for meetings

Required qualifications

• 3+ years supporting C-level or senior executives
• Expert in Outlook or Google Calendar for complex scheduling
• Strong writing and editing skills
• Calm, organised and quick to reprioritize
• Proficient in Word, Excel and PowerPoint
• Bachelor's degree preferred
• Comfortable with confidential and sensitive information

Preferred qualifications

• Certified Administrative Professional (CAP)
• Concur or Navan
• Board meeting coordination experience
• Notion, Asana or monday

$5.00-$6.00 per hour

Benefits

• Annual rate review
• Monthly internet allowance

We may close the role early, so do not wait too long to apply.

Duration: 3 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Gilchrist Investment Partners LLC.