Administrative Virtual Assistant

Our claims organisation handles more than 400,000 claims a year, including catastrophe response after hurricanes and hail. Columbus Insurance is a property and casualty insurer writing policies in 30 states through independent agents.

The role:

Columbus Insurance has an opening for an Administrative Virtual Assistant. Temp-to-hire through the first 90 days. Our team is spread across 11 countries. Headquarters is in Columbus. We engage team members in Zambia as full-time contractors. Most of our contractors have been with us for more than two years. Expect to work a schedule that overlaps with US Eastern business hours until about noon ET. We use Slack, Notion and Google Meet. Cameras on for team calls.

In this role you will:

• Schedule meetings and manage calendars for the department manager and team.
• Answer and route phone calls and emails.
• Coordinate catering and logistics for meetings and trainings.
• Enter data into the ERP or CRM and check it for accuracy.
• Track department budgets and invoices in a spreadsheet.
• Take meeting notes and send out action items.

Required qualifications:

• 2-4 years of administrative or clerical experience.
• Reliable attendance and punctuality.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Professional phone manner.
• Typing speed of 45+ WPM with good accuracy.
• Comfortable learning new software systems.

Preferred:

• Bilingual English and Spanish.
• Notary public.
• Associate degree or administrative certificate.
• Experience in a manufacturing, healthcare or legal setting.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

$650 - $790/month

Compensation and benefits:

• Long-term engagement.
• Flexible hours.

Duration: 9 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Columbus Insurance.