Administrative Virtual Assistant

Arbortrack HQ operates consumer websites and apps used by tens of millions of people each month. Our engineering, trust and safety, and customer support teams work across offices in New York City and several other countries.

The role:

Arbortrack HQ is hiring an Administrative Virtual Assistant to work remotely from the US. We want someone who anticipates, follows up without being asked and can say no politely on an executive's behalf. Fully remote. You can work from anywhere in the US.

Responsibilities:

Manage complex calendars across time zones, including frequent last-minute changes. Coordinate quarterly board meetings, including decks, logistics and minutes. Arrange personal appointments when needed. Screen calls and emails and handle what can be handled without the executive. Plan offsites and leadership events, including venues, catering and agendas. Draft correspondence and presentations in the executive's voice. Prepare briefing materials, agendas and background notes for meetings. Track action items from leadership meetings and follow up on deadlines.

Minimum qualifications:

2-4 years supporting C-level or senior executives. Strong writing and editing skills. Experience booking international travel. Bachelor's degree preferred.

Nice to have:

Certified Administrative Professional (CAP). Notion, Asana or monday. Concur or Navan.

The salary range for this role is $101,000 to $117,000/year. This range reflects base salary only.

Why work with us:

Medical, dental and vision insurance. 401(k) with 4% match. Paid holidays. Annual bonus. Employee assistance program. Cell phone reimbursement.

Arbortrack HQ provides equal employment opportunities to all employees and applicants.

We are unable to sponsor visas for this position.

Applicants must be authorized to work in the U.S.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Arbortrack HQ.