Administrative Virtual Assistant

Alpen Cloud employs 620 people across engineering hubs in Berlin and three other locations, building ERP software for mid-market manufacturers.

Overview:

Our team is growing and we are hiring an Administrative Virtual Assistant. This is a trusted role. You will see board materials, compensation data and deal information. Employment is through our payroll partner in Pakistan. Salary is paid monthly in Pakistani rupees. Working hours overlap with Central European Time. We send you a laptop and the accessories you need on day one.

Key responsibilities:

• Draft correspondence and presentations in the executive's voice.
• Manage complex calendars across time zones, including frequent last-minute changes.
• Prepare briefing materials, agendas and background notes for meetings.
• Track action items from leadership meetings and follow up on deadlines.
• Serve as the go-between for executives and employees, customers and board members.

Minimum qualifications:

• 3+ years supporting C-level or senior executives.
• Comfortable with confidential and sensitive information.
• Proficient in Word, Excel and PowerPoint.
• Bachelor's degree preferred.
• Calm, organised and quick to reprioritize.
• Strong writing and editing skills.

Preferred qualifications:

• Board meeting coordination experience.
• Notion, Asana or monday.
• Concur or Navan.
• Event planning background.

Why work with us:

• 24 days paid time off.
• Paid parental leave.
• Company laptop.
• Annual learning budget.
• Wellness allowance.

We may close this posting early once we have enough applications.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Alpen Cloud GmbH.