Administrative Coordinator

Our stores sell more than 100,000 new and used vehicles a year. Techs are paid flat rate, with a guarantee during training.

The role:

Full-time, on site in Tallinn. Hourly with overtime eligibility. Õunapuu Autoremont is looking for a reliable admin who can keep a department of 25 people organised.

Your responsibilities:

• Coordinate catering and logistics for meetings and trainings
• Enter data into the ERP or CRM and check it for accuracy
• Scan, file and organise documents in SharePoint
• Book travel and reconcile expense reports in Concur
• Take meeting notes and send out action items
• Sort and distribute mail and packages
• Greet visitors and arrange badges and conference rooms

Minimum qualifications:

• 6+ years of administrative or clerical experience
• Comfortable learning new software systems
• Reliable attendance and punctuality
• Organised and able to handle several requests at once
• High school diploma or GED
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Professional phone manner

Preferred qualifications:

• Notary public
• Associate degree or administrative certificate
• Concur or SAP experience
• Bilingual English and Spanish

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

What we offer:

• Overtime paid

Candidates must be eligible to work in Estonia.

Duration: 12 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Õunapuu Autoremont.