Administrative Coordinator

Delivery centers in California and overseas support large implementation programs. Consultants are staffed across industries early on, then specialize after a few years.

The position

This role opened up after a team member moved internally. Trestlekit Consulting is looking for a reliable admin who can keep a department of 25 people organized. Remote within the US. The team meets in Los Angeles once a quarter, travel covered. We use Slack, Notion and Google Meet. Cameras on for team calls.

Day to day

• Coordinate catering and logistics for meetings and trainings.
• Book travel and reconcile expense reports in Concur.
• Enter data into the ERP or CRM and check it for accuracy.
• Track department budgets and invoices in a spreadsheet.
• Order supplies and process purchase requests.
• Scan, file and organize documents in SharePoint.
• Assist with special projects such as office moves or records cleanup.
• Schedule meetings and manage calendars for the department manager and team.

Minimum qualifications

• Professional phone manner.
• Organized and able to handle several requests at once.
• Able to lift boxes up to 25 lbs.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Comfortable learning new software systems.
• High school diploma or GED.
• Typing speed of 45+ WPM with good accuracy.

Preferred qualifications

• Associate degree or administrative certificate.
• SharePoint or Teams administration basics.
• Notary public.

Pay range: $26.50 - $30.50 an hour. Final offer will depend on experience.

Compensation and benefits

• Medical, dental and vision insurance.
• 401(k) with company match.
• 11 paid holidays.
• Paid time off.

We are an equal opportunity employer. If you need an accommodation during the application process, let us know.

We are unable to sponsor visas for this position.

Applicants must be authorized to work in the U.S.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Trestlekit Consulting LLC.