Administrative Coordinator

We operate a Level I trauma center, a children's hospital and a complete stroke center. Magnet designation has been held at the flagship hospital for over a decade.

Role overview

First Coast Regional Medical Center is looking for a reliable admin who can keep a department of 25 people organized. This is a support role that calls for accuracy and follow-through more than anything else. On site, Buffalo.

Your responsibilities

• Answer and route phone calls and emails
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Enter data into the ERP or CRM and check it for accuracy
• Book travel and reconcile expense reports in Concur
• Schedule meetings and manage calendars for the department manager and team
• Sort and distribute mail and packages
• Order supplies and process purchase requests
• Track department budgets and invoices in a spreadsheet

Required qualifications

• 6+ years of administrative or clerical experience
• Comfortable learning new software systems
• Reliable attendance and punctuality
• Able to lift boxes up to 25 lbs
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Professional phone manner

Preferred qualifications

• SharePoint or Teams administration basics
• Experience in a manufacturing, healthcare or legal setting
• Associate degree or administrative certificate
• Concur or SAP experience

The base pay range for this position is $25.50-$30.00/hr. Actual pay depends on experience, skills and location.

Compensation and benefits

• Health, dental and vision coverage starting on day one
• 401(k) with 4% match
• Paid parental leave
• Relocation assistance
• Sign-on bonus

First Coast Regional Medical Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

We are unable to sponsor visas for this position.

Please include a short note on why this role interests you.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at First Coast Regional Medical Center.