Administrative Coordinator

Who we are:

Our website and apps help renters search listings, schedule tours and submit applications. Revenue comes from a mix of advertising, affiliate commissions and a premium tier. Founded in 2003, we now have 70 employees.

Overview:

The Administrative Coordinator supports the Engineering department with scheduling, document preparation, data entry and general office tasks. Our headquarters is in Portland, and about a third of the team works remotely from other countries. This is a full-time remote role. We use an employer of record in Romania, so you get a proper employment contract, not a freelance agreement. You will need at least 3 hours of overlap with US Pacific time. We talk mostly in Slack and hop on quick calls when something needs discussing.

What you'll be doing:

• Order supplies and process purchase requests
• Assist with special projects such as office moves or records cleanup
• Scan, file and organise documents in SharePoint
• Schedule meetings and manage calendars for the department manager and team
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Coordinate catering and logistics for meetings and trainings
• Track department budgets and invoices in a spreadsheet
• Take meeting notes and send out action items

You'll need:

• 7+ years of administrative or clerical experience
• High school diploma or GED
• Professional phone manner

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

Pay and benefits:

Salary: RON 8,800-RON 10,500 monthly

• Flexible hours
• 24 days paid time off
• Annual salary review
• Company laptop
• Annual learning budget
• Health insurance through our employer-of-record partner

Please mention your notice period and expected salary.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Croft Media, LLC.