Administrative Coordinator

The previous person in this role moved to another team. This is a support role that calls for accuracy and follow-through more than anything else. Temp-to-hire through the first 90 days. We are headquartered in Ahmedabad and have been hiring remotely since 2020. Employment is through our payroll partner in the US. Salary is paid monthly in USD. We use Slack, Notion and Google Meet. Cameras on for team calls.

In this role you will

• Assist with special projects such as office moves or records cleanup.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Schedule meetings and manage calendars for the department manager and team.
• Book travel and reconcile expense reports in Concur.
• Order supplies and process purchase requests.
• Take meeting notes and send out action items.
• Scan, file and organize documents in SharePoint.
• Coordinate catering and logistics for meetings and trainings.

Skills and experience

• 5-7 years of administrative or clerical experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Comfortable learning new software systems.
• Reliable attendance and punctuality.

Desirable

• Bilingual English and Spanish.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Benefits

Expected salary range: $27.50 to $30.00 per hour, plus bonus eligibility.

• Paid parental leave.
• Two weeks of paid leave at year end.
• Home office setup budget.
• Wellness allowance.
• Performance bonus.

A bit about us

Regional offices in Ahmedabad and five other cities support agents and policyholders. Catastrophe teams deploy adjusters within days of a major storm. Most of the office has been here more than ten years.

EOE. We participate in E-Verify.

We review applications on a rolling basis.

We are unable to sponsor visas for this position.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Cottonvault Insurance Ltd.