Administrative Assistant

Our managed service programs handle contingent labour for large employers across multiple sites. Founded in 1977, we now have 620 employees. Bullpen seating, plenty of noise, and a whiteboard of open orders.

Overview:

Nickelbench Talent is looking for a reliable admin who can keep a department of 25 people organised. Temp-to-hire through the first 90 days. Remote position. Most of the team is in Vienna, but nobody is required to come in.

Essential duties and responsibilities:

• Enter data into the ERP or CRM and check it for accuracy
• Book travel and reconcile expense reports in Concur
• Track department budgets and invoices in a spreadsheet
• Answer and route phone calls and emails
• Coordinate catering and logistics for meetings and trainings
• Assist with special projects such as office moves or records cleanup
• Order supplies and process purchase requests
• Take meeting notes and send out action items

What you need:

• 3+ years of administrative or clerical experience
• Organised and able to handle several requests at once
• Reliable attendance and punctuality
• Comfortable learning new software systems

Preferred:

• Notary public
• Bilingual English and Spanish
• Experience in a manufacturing, healthcare or legal setting
• Associate degree or administrative certificate

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

Compensation: €1,800 - €2,150/month

Compensation and benefits:

• Company pension scheme
• Holiday pay
• Flexible working hours
• Home office equipment
• Paid overtime or time off in lieu

Candidates must be eligible to work in Austria.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Nickelbench Talent e.U..