Administrative Assistant II

Newark Lending manages assets for more than 200,000 clients through 120 offices. Headquartered in Newark, the company runs operations centers in New Jersey and two other locations.

The role:

We are adding an Administrative Assistant II to our Facilities team. Temp-to-hire through the first 90 days. Remote position. Most of the team is in Newark, but nobody is required to come in.

Day to day:

• Enter data into the ERP or CRM and check it for accuracy.
• Order supplies and process purchase requests.
• Schedule meetings and manage calendars for the department manager and team.
• Take meeting notes and send out action items.
• Answer and route phone calls and emails.
• Track department budgets and invoices in a spreadsheet.
• Book travel and reconcile expense reports in Concur.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.

Minimum qualifications:

• 2-4 years of administrative or clerical experience.
• High school diploma or GED.
• Reliable attendance and punctuality.
• Comfortable learning new software systems.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Professional phone manner.
• Organized and able to handle several requests at once.

Nice to have:

• Notary public.
• Bilingual English and Spanish.
• Experience in a manufacturing, healthcare or legal setting.

Salary range: $27.50 - $31.00 per hour

Perks and benefits:

• Medical, dental and vision insurance.
• 401(k) with company match.
• Paid time off.
• Life insurance.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Newark Lending.