Administrative Assistant II

More than 9,000 organizations use our HR and payroll suite, from regional hospitals to school districts. Headquartered in Irving since 1994, the company now sells in 40 countries and supports customers in 11 languages.

Position summary

We are adding headcount to this team, so this is a new seat. Kettlestead is looking for a reliable admin who can keep a department of 25 people organized. We work hybrid out of Philadelphia, usually three days in, two days remote.

Essential duties and responsibilities

• Schedule meetings and manage calendars for the department manager and team.
• Answer and route phone calls and emails.
• Enter data into the ERP or CRM and check it for accuracy.
• Sort and distribute mail and packages.
• Take meeting notes and send out action items.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Order supplies and process purchase requests.

Requirements

• Professional phone manner.
• Organized and able to handle several requests at once.
• High school diploma or GED.
• Comfortable learning new software systems.
• Able to lift boxes up to 25 lbs.
• Typing speed of 45+ WPM with good accuracy.

Schedule: Part-time, Monday to Friday, 9:00 AM to 1:00 PM

What we offer

Pay range: $27.00 - $31.00/hr. Final offer will depend on experience.

• Health savings account (HSA) with employer contribution.
• 401(k) with company match.
• 11 paid holidays.
• Short- and long-term disability.
• Health insurance.
• Paid training.
• Hybrid work.

EOE. We participate in E-Verify.

Start dates are flexible, usually within a few weeks of an offer.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Kettlestead.