Administrative Assistant II

About us:

Most work comes in through ConnectWise tickets, with a dispatch board for onsite visits. Harlan Data Systems provides managed IT for offices of 10 to 200 users: help desk, patching, backups, Microsoft 365 and firewall management. Founded in 2007, we now have 50 employees.

The role:

Harlan Data Systems is looking for a reliable admin who can keep a department of 25 people organised. You will be employed through our employer-of-record partner in Finland, with a local contract and salary paid in euros. Working hours overlap with Central European Time. We ship you a laptop and accessories before your first day.

What you'll do:

• Enter data into the ERP or CRM and check it for accuracy
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Schedule meetings and manage calendars for the department manager and team
• Track department budgets and invoices in a spreadsheet
• Take meeting notes and send out action items
• Answer and route phone calls and emails

Requirements:

• 3-5 years of administrative or clerical experience
• Comfortable learning new software systems
• Organised and able to handle several requests at once
• Professional phone manner
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint

Nice to have:

• Notary public

Pay and benefits:

€1,100 - €1,400 per month

• Health insurance through our employer-of-record partner
• Paid parental leave
• Public holidays observed per your country
• Home office setup budget
• Company laptop

We are reviewing applications as they arrive, so apply early.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Harlan Data Systems.