Administrative Assistant I

We operate a Level I trauma center, a children's hospital and a complete stroke center. Magnet designation has been held at the flagship hospital for over a decade.

The role

We are adding an Administrative Assistant I to our Engineering team. Temp-to-hire through the first 90 days. This is an in-person role at our Utica location.

Duties

• Track department budgets and invoices in a spreadsheet
• Book travel and reconcile expense reports in Concur
• Order supplies and process purchase requests
• Coordinate catering and logistics for meetings and trainings
• Sort and distribute mail and packages
• Take meeting notes and send out action items
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Schedule meetings and manage calendars for the department manager and team

Required qualifications

• 0-2 years of administrative or clerical experience
• Typing speed of 45+ WPM with good accuracy
• Professional phone manner
• Reliable attendance and punctuality
• High school diploma or GED
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Organized and able to handle several requests at once

Nice to have

• SharePoint or Teams administration basics
• Bilingual English and Spanish
• Associate degree or administrative certificate
• Experience in a manufacturing, healthcare or legal setting

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Compensation: $20.00 - $23.50/hr DOE.

Perks and benefits

• Health, dental and vision coverage starting on day one
• 401(k) with company match
• Paid time off
• Overtime available
• Uniforms provided
• Dental insurance
• 11 paid holidays

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are unable to sponsor visas for this position.

This position requires a background check.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at First Coast Regional Medical Center.