Administrative Assistant

This is a backfill for a team member who moved to another team. This is a support role that calls for accuracy and follow-through more than anything else. Remote within the US. The team meets in Phoenix once a quarter, travel covered.

Your responsibilities

• Order supplies and process purchase requests.
• Scan, file and organize documents in SharePoint.
• Assist with special projects such as office moves or records cleanup.
• Book travel and reconcile expense reports in Concur.
• Coordinate catering and logistics for meetings and trainings.
• Schedule meetings and manage calendars for the department manager and team.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Answer and route phone calls and emails.

What you'll need

• 2+ years of administrative or clerical experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Professional phone manner.
• High school diploma or GED.
• Comfortable learning new software systems.

Benefits

The salary range for this role is $49,000 - $64,000/year. This range reflects base salary only.

• Flexible spending account.

Company overview

Headquartered in Phoenix since 2000, the company now sells in 40 countries and supports customers in 11 languages. Our engineering group is split into roughly 60 product teams, each owning its services end to end, with on-call shared across time zones. We started in 2000 and have grown to about 650 people.

EOE. We participate in E-Verify.

Apply with your resume. A cover letter is optional.

Duration: 9 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hudson Valley Labs.