Administrative Assistant

About us:

Volunteers number in the thousands, coordinated through a dedicated volunteer services team. We serve more than 200,000 people a year through housing, health and education programs.

The Administrative Assistant supports the Human Resources department with scheduling, document preparation, data entry and general office tasks. The company is based in Madrid, Spain. We are a distributed team spread across a few time zones. This is a long-term contractor role, paid monthly in USD. Core hours are 10:00 to 15:00 CET. We talk mostly in Slack and hop on quick calls when something needs discussing.

Your responsibilities:

• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Track department budgets and invoices in a spreadsheet
• Enter data into the ERP or CRM and check it for accuracy
• Take meeting notes and send out action items
• Order supplies and process purchase requests
• Scan, file and organise documents in SharePoint

About you:

• Typing speed of 45+ WPM with good accuracy
• Organised and able to handle several requests at once
• Professional phone manner
• Comfortable learning new software systems
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint

Preferred qualifications:

• SharePoint or Teams administration basics
• Associate degree or administrative certificate

Benefits:

• Company laptop
• Annual rate review
• Monthly internet allowance
• Paid time off

Please submit your CV in English.

Duration: 9 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Heatherfold S.A..