Admin Assistant

Since 1927, the bank has grown through more than a dozen acquisitions. Most lenders have lived in the area for decades and know their borrowers.

Role overview:

Chestnuttrack is looking for a reliable admin who can keep a department of 25 people organised. Our headquarters is in Oakland, and about a third of the team works remotely from other countries. This is a long-term contractor role, paid monthly in USD. Our standups are at 9:00 AM Pacific. We use Slack, Notion and Google Meet. Cameras on for team calls.

Essential duties and responsibilities:

• Enter data into the ERP or CRM and check it for accuracy.
• Track department budgets and invoices in a spreadsheet.
• Coordinate catering and logistics for meetings and trainings.
• Prepare letters, reports and presentations in Word, Excel and PowerPoint.
• Order supplies and process purchase requests.
• Assist with special projects such as office moves or records cleanup.
• Answer and route phone calls and emails.

Minimum qualifications:

• 1+ years of administrative or clerical experience.
• Typing speed of 45+ WPM with good accuracy.
• Reliable attendance and punctuality.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Comfortable learning new software systems.

Preferred qualifications:

• Experience in a manufacturing, healthcare or legal setting.
• Associate degree or administrative certificate.
• Notary public.

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

$50,000 - $66,000 per year

Why work with us:

• Monthly payments via wire transfer or Wise.
• Annual rate review.
• Paid time off.
• Monthly internet allowance.

Duration: 12 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Chestnuttrack.