Admin Assistant

About the company

We serve roughly 500 families a year in São Paulo. Our executive director also writes most of the grants and covers the front desk some days. Evening and weekend events come up a few times a year.

Role overview

The Admin Assistant supports the operations department with scheduling, document preparation, data entry and general office tasks. Arborbound is looking for a reliable admin who can keep a department of 25 people organised. Remote, open to candidates across Brazil. We use Slack, Notion and Google Meet. Cameras on for team calls.

Duties

• Enter data into the ERP or CRM and check it for accuracy
• Coordinate catering and logistics for meetings and trainings
• Prepare letters, reports and presentations in Word, Excel and PowerPoint
• Scan, file and organise documents in SharePoint
• Answer and route phone calls and emails
• Schedule meetings and manage calendars for the department manager and team
• Assist with special projects such as office moves or records cleanup
• Order supplies and process purchase requests

Requirements

• 1+ years of administrative or clerical experience
• Comfortable learning new software systems
• High school diploma or GED
• Organised and able to handle several requests at once
• Reliable attendance and punctuality
• Typing speed of 45+ WPM with good accuracy

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

What you get

Salary range: R$2,500 - R$2,800 monthly

• Private health insurance
• Meal vouchers
• Life insurance
• Home office equipment
• 13th-month bonus
• Payment in USD

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Arborbound ME.