Team Assistant

About Hollowshore Mental Health:

Since 1996, the practice has served children, teens and families in Singapore. We provide substance use treatment, including detox, residential care and intensive outpatient programs.

Hollowshore Mental Health needs an EA who can manage two very full calendars and protect the time that matters. Hybrid, with three days a week in our Singapore office.

Day to day:

• Serve as the go-between for executives and employees, customers and board members
• Track action items from leadership meetings and follow up on deadlines
• Maintain confidential files and contact lists
• Arrange personal appointments when needed
• Manage complex calendars across time zones, including frequent last-minute changes
• Draft correspondence and presentations in the executive's voice
• Process expense reports in Concur or Expensify

Minimum qualifications:

• 0-2 years supporting C-level or senior executives
• Proficient in Word, Excel and PowerPoint
• Available outside regular hours when an executive is travelling
• Calm, organised and quick to reprioritize
• Comfortable with confidential and sensitive information

Also helpful:

• Board meeting coordination experience
• Concur or Navan

Perks and benefits:

Compensation: S$4,300 - S$5,300 pcm

• Medical and dental coverage
• 18 days annual leave
• Hybrid working
• Flexible benefits
• Annual wage supplement (13th month)

We review applications as they come in.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hollowshore Mental Health.