Senior Purchase Ledger Clerk

Catastrophe teams deploy adjusters within days of a major storm. We started in 1990 and have grown to about 460 people. January renewals keep everyone busy for a few weeks.

About the role

The Senior Purchase Ledger Clerk processes vendor invoices from receipt to payment, about 1,200 invoices a month across two entities. We are headquartered in Los Angeles and have been hiring remotely since 2020. We engage team members in Nepal as full-time contractors. Most of our contractors have been with us for more than two years. You will need at least 3 hours of overlap with US Pacific time. Strong written English is important, since much of our work is async.

Responsibilities

• Scan, file and retain invoice backup per the retention policy
• Set up new vendors and verify any bank detail changes by phone before processing
• Accrue received-not-invoiced items at month-end
• Answer vendor calls and emails about payment status
• Match invoices to purchase orders and receiving documents
• Prepare weekly check, ACH and wire payment runs for approval
• Reconcile vendor statements and chase missing credits
• Resolve price and quantity discrepancies with buyers and vendors

Minimum qualifications

• 6+ years of accounts payable experience
• Experience with three-way match and PO-based invoicing
• High school diploma required; associate degree in accounting a plus
• Familiar with fraud controls around vendor bank changes
• Comfortable on the phone with vendors
• Working knowledge of an ERP such as NetSuite, SAP, Oracle or Microsoft Dynamics
• Intermediate Excel (VLOOKUP, filters, pivot tables)

Preferred qualifications

• Sales and use tax knowledge for vendor invoices
• Concur or Expensify

Schedule: Monday to Friday, 9:00 AM to 5:30 PM, with overtime at month-end

Pay and benefits

• Annual rate review
• Long-term engagement
• Flexible hours
• Paid time off

Due to the number of applications, only shortlisted candidates will be contacted.

Duration: 9 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Green Valley Mutual Insurance.