Senior Payroll Officer

Our lending business funds equipment, vehicles and working capital for small and mid-sized companies across Canada. Coastal Wealth Management manages assets for more than 200,000 clients through 120 offices. Dress is business casual, and suits come out for client meetings.

Position summary:

We are adding headcount to this team, so this is a new seat. We need someone who catches errors before checks go out, not after. Our team is spread across 14 countries. Headquarters is in Toronto. This is a full-time remote role. We use an employer of record in India, so you get a proper employment contract, not a freelance agreement. Core hours are 9:00 AM to 1:00 PM US Eastern. Day-to-day communication is in Slack and Google Meet.

Responsibilities:

• Enter new hires, terminations, pay changes and deductions
• Administer wage garnishments, child support orders and tax levies
• Prepare payroll journal entries and accruals for accounting
• Audit benefit deductions against carrier invoices
• Reconcile payroll registers to the general ledger each period
• Calculate final pay in line with state timing rules
• Answer employee questions about paychecks, withholding and direct deposit

Minimum qualifications:

• 6+ years of hands-on payroll processing, ideally multi-state
• Comfortable with garnishments and tax withholding setup
• Clear communicator with employees who are upset about their check
• Discreet with confidential pay and personal data
• High school diploma required; associate or bachelor's degree preferred
• Accurate and deadline-driven. Payroll does not slip

What we offer:

• Paid parental leave
• Wellness allowance
• Company laptop
• Annual salary review
• 24 days paid time off

Let us know your current notice period and salary expectations.

Please submit your CV in English.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Coastal Wealth Management Ltd..