Payroll Assistant

Large incident response engagements can involve 20 or more responders working in shifts for weeks. Annual revenue from managed services has grown every year since 1995.

Position summary

We are adding a Payroll Assistant to our HR and Payroll team. We need someone who catches errors before checks go out, not after. We are headquartered in Montreal and have been hiring remotely since 2020. Employment is through our payroll partner in the US. Salary is paid monthly in USD. Expect to work a schedule that overlaps with US Eastern business hours until about noon ET. Good written English matters here, since most updates are written.

Day to day

• Reconcile payroll registers to the general ledger each period.
• Maintain payroll records and documentation for audits.
• Run reports for 401(k) contributions, workers' compensation and census requests.
• Audit benefit deductions against carrier invoices.
• Calculate final pay in line with state timing rules.
• Process biweekly and weekly payroll in ADP Workforce Now.
• Review timecards for missing punches, overtime and PTO before each run.
• Support quarterly tax filings and year-end W-2 processing.

Required qualifications

• 0-2 years of hands-on payroll processing, ideally multi-state.
• Discreet with confidential pay and personal data.
• Working knowledge of FLSA, overtime rules and state wage laws.
• Strong Excel for reconciliations.
• Comfortable with garnishments and tax withholding setup.
• Clear communicator with employees who are upset about their check.

Preferred

• Union payroll or certified payroll for prevailing wage jobs.
• Benefits administration experience.

Pay: $51,000-$60,000 a year

What you get

• Wellness allowance.
• Home office setup budget.
• Annual learning budget.
• Company laptop.
• Monthly internet allowance.
• Flexible hours.

EOE. We participate in E-Verify.

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

This position requires a background check.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Cedartrack.