Department Assistant

More than 9,000 organizations use our HR and payroll suite, from regional hospitals to school districts. Founded in 2005, we now have 300 employees.

Job summary

We are replacing a colleague who is moving away. The Department Assistant supports the Operations department with scheduling, document preparation, data entry and general office tasks. This position is on site in Los Angeles.

Day to day

• Enter data into the ERP or CRM and check it for accuracy.
• Greet visitors and arrange badges and conference rooms.
• Coordinate catering and logistics for meetings and trainings.
• Answer and route phone calls and emails.
• Book travel and reconcile expense reports in Concur.

Minimum qualifications

• 2-4 years of administrative or clerical experience.
• Reliable attendance and punctuality.
• Organized and able to handle several requests at once.
• Able to lift boxes up to 25 lbs.
• Typing speed of 45+ WPM with good accuracy.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• High school diploma or GED.

Schedule: Monday to Friday, 7:30 AM to 4:00 PM

Pay range: $28.00-$30.50/hr. Final offer will depend on experience.

What you get

• Health savings account (HSA) with employer contribution.
• 401(k) with company match.
• Three weeks of PTO to start.
• Paid sick leave.
• Paid training.
• Health insurance.

Kilnworks Labs is an Equal Opportunity Employer, including disability and protected veteran status.

We are not working with agencies on this role.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Kilnworks Labs.