Department Assistant

Our clients are mostly sole proprietors, rental property owners and small family businesses. Many clients have been coming in since the firm opened in 2012. We started in 2012 and have grown to about 16 people. We track time in six-minute increments.

About the role

HCM Associates is looking for a Department Assistant to join a small, steady team. You will be the first point of contact for the department's calls, mail and visitors. The work is on site and cannot be done remotely.

Your responsibilities

Greet visitors and arrange badges and conference rooms. Sort and distribute mail and packages. Track department budgets and invoices in a spreadsheet. Book travel and reconcile expense reports in Concur. Order supplies and process purchase requests. Scan, file and organize documents in SharePoint. Coordinate catering and logistics for meetings and trainings.

About you

3+ years of administrative or clerical experience. Organized and able to handle several requests at once. Typing speed of 45+ WPM with good accuracy. Proficient in Microsoft Word, Excel, Outlook and PowerPoint. Able to lift boxes up to 25 lbs.

Schedule: Monday to Friday, 8:30 AM to 5:00 PM

Benefits

Salary: $21.50-$24.50 per hour

Health, dental and vision coverage starting on day one. 401(k) with 4% match. Paid time off. Weekly pay. Employee discount.

Applications are reviewed as they come in.

This position requires a background check.

Start: Flexible.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at HCM Associates.