Department Assistant

Agents, brokers and direct customers all buy through our platforms, with policy administration on Guidewire. Founded as a farmers' mutual in 1948, the company is now one of the larger mutual insurers in Australia.

Overview:

We are backfilling a position after an internal move. Temp-to-hire through the first 90 days. Our team is spread across 11 countries. Headquarters is in Sydney. Employment is through our payroll partner in the US. Salary is paid monthly in USD. Core hours overlap with Sydney business hours until mid-afternoon. Strong written English is important, since much of our work is async.

Day to day:

• Enter data into the ERP or CRM and check it for accuracy.
• Answer and route phone calls and emails.
• Order supplies and process purchase requests.
• Schedule meetings and manage calendars for the department manager and team.
• Coordinate catering and logistics for meetings and trainings.
• Take meeting notes and send out action items.
• Scan, file and organize documents in SharePoint.
• Assist with special projects such as office moves or records cleanup.

Minimum qualifications:

• 3+ years of administrative or clerical experience.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• High school diploma or GED.
• Organized and able to handle several requests at once.
• Professional phone manner.
• Typing speed of 45+ WPM with good accuracy.
• Able to lift boxes up to 25 lbs.

Preferred qualifications:

• Notary public.
• Experience in a manufacturing, healthcare or legal setting.

$21.50 - $24.50/hr

Perks and benefits:

• Paid sick days.
• Two weeks of paid leave at year end.
• Flexible hours.
• Co-working space stipend.
• Health insurance through our employer-of-record partner.
• Annual salary review.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Harbour Mutual.