Department Assistant

About the role:

We have an immediate opening for a Department Assistant in Baltimore. Temp-to-hire through the first 90 days. The work is on site and cannot be done remotely.

Key responsibilities:

• Schedule meetings and manage calendars for the department manager and team.
• Greet visitors and arrange badges and conference rooms.
• Order supplies and process purchase requests.
• Assist with special projects such as office moves or records cleanup.
• Book travel and reconcile expense reports in Concur.
• Take meeting notes and send out action items.
• Track department budgets and invoices in a spreadsheet.

You'll need:

• 2+ years of administrative or clerical experience.
• Comfortable learning new software systems.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Typing speed of 45+ WPM with good accuracy.
• Organized and able to handle several requests at once.

Preferred qualifications:

• Notary public.
• Bilingual English and Spanish.

What we offer:

Pay: $24.00 - $29.00 per hour

• Health, dental and vision coverage starting on day one.
• 401(k) with a 100% match up to 5%.
• 11 paid holidays.
• Employee assistance program.
• Weekly pay.

The company:

Local business owners call with questions year-round, not just at tax time. We share a building with a title company and a dentist. Fridays in summer end at noon.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Baltimore Bookkeeping Inc..