Accounts Payable Coordinator

Regional distributors acquired since 1954 still operate under their local names. Customers include contractors, manufacturers, institutions and government agencies. Counter opens at 6:30 a.m. for contractors.

Position summary

Negozio De Santis has an opening for an Accounts Payable Coordinator. This role works with purchasing, receiving and vendors daily to clear exceptions and answer payment questions. We work hybrid out of Genoa, usually three days in, two days remote.

Your responsibilities

• Reconcile vendor statements and chase missing credits.
• Pull invoice samples and payment documentation for auditors.
• Scan, file and retain invoice backup per the retention policy.
• Enter and code vendor invoices in NetSuite.
• Set up new vendors and verify any bank detail changes by phone before processing.

Required qualifications

• 3+ years of accounts payable experience.
• Intermediate Excel (VLOOKUP, filters, pivot tables)
• Experience with three-way match and PO-based invoicing.
• Familiar with fraud controls around vendor bank changes.

Preferred qualifications

• Multi-entity AP.
• Coupa, BILL, Tipalti or AvidXchange experience.
• Sales and use tax knowledge for vendor invoices.
• Certified Accounts Payable Professional (CAPP)

Schedule: Monday to Friday, 9:00 AM to 5:30 PM, with overtime at month-end

Why work with us

• Private health insurance.
• Overtime paid.
• Life insurance.
• Training budget.

Shortlisted candidates will hear from us within two weeks.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Negozio De Santis S.r.l..