Accounts Payable Coordinator

More than 9,000 organizations use our HR and payroll suite, from regional hospitals to school districts. Founded in 2005, we now have 300 employees.

Role overview

We are replacing a colleague who is moving away. This role works with purchasing, receiving and vendors daily to clear exceptions and answer payment questions. Kilnworks Labs runs AP in NetSuite with a three-way match against purchase orders and receiving. Hybrid: two days in the office in Houston, the rest from home.

Job duties

• Pull invoice samples and payment documentation for auditors
• Resolve price and quantity discrepancies with buyers and vendors
• Prepare weekly check, ACH and wire payment runs for approval
• Accrue received-not-invoiced items at month-end
• Scan, file and retain invoice backup per the retention policy
• Collect W-9s and maintain vendor master data for 1099 reporting

Qualifications

• 3-5 years of accounts payable experience
• Comfortable on the phone with vendors
• Understanding of 1099 reporting basics
• Familiar with fraud controls around vendor bank changes

Preferred

• Certified Accounts Payable Professional (CAPP)
• Multi-entity AP
• Coupa, BILL, Tipalti or AvidXchange experience

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Compensation: $50,000 - $62,000 per year

Pay and benefits

• Health insurance
• 401(k) with company match
• Paid holidays
• Vision insurance
• Overtime available
• Professional development budget
• Profit sharing

Kilnworks Labs is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Start: Within 30 days.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Kilnworks Labs.