Accounts Payable Assistant

Our transportation department runs more than 400 bus routes a day. Scuola Adriatica is a public school district with more than 40,000 students and 780 employees. Teachers work 187 days a year, with summers off.

Overview

The Accounts Payable Assistant processes vendor invoices from receipt to payment, about 1,200 invoices a month across two entities. You can work from home anywhere in Italy. We have no office requirement.

Essential duties and responsibilities

• Resolve price and quantity discrepancies with buyers and vendors
• Set up new vendors and verify any bank detail changes by phone before processing
• Review the AP aging weekly and flag past-due items
• Scan, file and retain invoice backup per the retention policy
• Reconcile vendor statements and chase missing credits

Required qualifications

• Comfortable on the phone with vendors
• Intermediate Excel (VLOOKUP, filters, pivot tables)
• Working knowledge of an ERP such as NetSuite, SAP, Oracle or Microsoft Dynamics
• Experience with three-way match and PO-based invoicing
• High school diploma required; associate degree in accounting a plus
• Accurate data entry at volume
• Familiar with fraud controls around vendor bank changes

Nice to have

• Coupa, BILL, Tipalti or AvidXchange experience
• Multi-entity AP

Schedule: Monday to Friday, 7:00 AM to 3:30 PM

Rate: €14,500 - €18,000 annually

Pay and benefits

• Private health insurance
• Remote work allowance
• Overtime paid
• Training budget
• Life insurance

If you are shortlisted, we will reach out to set up a first call.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Scuola Adriatica.