Accounts Payable Assistant

Customers order through counter sales, outside reps and our online portal.

The Accounts Payable Assistant processes vendor invoices from receipt to payment, about 1,200 invoices a month across two entities. We are headquartered in Mississauga and have been hiring remotely since 2020. You will be employed through our employer-of-record partner in Mexico, with a local contract and salary paid in Mexican pesos. Expect to work a schedule that overlaps with US Eastern business hours until about noon ET. You get a company laptop and a headset before you start.

Duties

• Reconcile vendor statements and chase missing credits.
• Enter and code vendor invoices in NetSuite.
• Scan, file and retain invoice backup per the retention policy.
• Prepare weekly check, ACH and wire payment runs for approval.
• Match invoices to purchase orders and receiving documents.
• Accrue received-not-invoiced items at month-end.
• Answer vendor calls and emails about payment status.

Minimum qualifications

• 1-2 years of accounts payable experience.
• High school diploma required; associate degree in accounting a plus.
• Familiar with fraud controls around vendor bank changes.
• Working knowledge of an ERP such as NetSuite, SAP, Oracle or Microsoft Dynamics.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM

Pay and benefits

• 20 days paid time off.
• Annual salary review.
• Performance bonus.
• Annual team retreat.
• Monthly internet allowance.
• Paid parental leave.

Please submit your CV in English.

We review applications as they come in.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Prairie Distribution.