Accounts Payable Administrator

Product, engineering and support teams work out of offices in Abu Dhabi, Abu Dhabi and two nearshore delivery centres. HSW Labs employs 240 people across engineering hubs in Abu Dhabi and three other locations, building ERP software for mid-market manufacturers. On-call rotates weekly and pays a flat stipend whether or not the pager goes off.

POSITION SUMMARY

We are backfilling a position after an internal move. This role works with purchasing, receiving and vendors daily to clear exceptions and answer payment questions. We hire in India through an employer of record, so this is a regular full-time job with local payroll and statutory benefits. Working hours follow Gulf time, Monday to Friday. Please make sure you have a quiet place to work and a solid internet connection.

WHAT YOU'LL DO

• Set up new vendors and verify any bank detail changes by phone before processing
• Resolve price and quantity discrepancies with buyers and vendors
• Scan, file and retain invoice backup per the retention policy
• Review the AP aging weekly and flag past-due items
• Match invoices to purchase orders and receiving documents
• Reconcile vendor statements and chase missing credits

REQUIREMENTS

• 2+ years of accounts payable experience
• Intermediate Excel (VLOOKUP, filters, pivot tables)
• Familiar with fraud controls around vendor bank changes
• Experience with three-way match and PO-based invoicing
• Accurate data entry at volume
• Working knowledge of an ERP such as NetSuite, SAP, Oracle or Microsoft Dynamics

Schedule: Monday to Friday, 7:00 AM to 3:30 PM

WHAT WE OFFER

• Public holidays observed per your country
• Performance bonus
• Flexible hours
• Annual salary review

Applications are reviewed on a rolling basis.

Include your expected salary and earliest start date with your application.

Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at HSW Labs.